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Accounts Payable is responsible for payment to all vendors for goods and services, to students for tuition refunds, and to employees for business expense and travel reimbursements.

 

Patrice Rivera, Accounts Payable Administrator
privera@westernu.edu
(909) 703-3801
Accounts Payable administration, managing daily operations.

 

Elizabeth Savolt, Accounts Payable Assistant
(909) 469-5688
esavolt@westernu.edu
Accounts payable processing, student reimbursements, purchase order invoices.

 

Sarah Scully, Accounts Payable Assistant
(909) 469-5405
scullys@westernu.edu
Accounts payable processing, student reimbursements, check requisitions.

 

Diane Husok, Accounts Payable Specialist
(909) 469-5406
dhusok@westernu.edu
Accounts payable administration, travel, University credit card, 1099 tax reporting.


 

Accounts Payable General Inquiries  please email AP@westernu.edu

 

Forms

  • Form W-9. Use this form to request the taxpayer Identification number when entering into an agreement or contract with a new consultant or vendor.
  • Check Requisition. The Check Requisition is used when submitting payment request. Please submit the approved form with all support documentation attached to the Accounts Payable office prior to the requested payment date.
  • Signature Authorization Form. This form is used to identify all individuals who have authority approve documents that are paid through the Accounts Payable Department. Please have each authorized signer fill out this form and return it to Accounts Payable.
  • Travel Advance/Trip Report Form. The Travel Report Form is used to report all travel expenses and provide the University Financial Services & Treasury with the original receipts for any expenditures associated with this travel. This form must be submitted to Accounts Payable within 10 days from the date of return.
  • Mileage Reimbursement Form. This form is used for mileage reimbursement for University purpose travel. Mileage will be reimbursed at the prevailing rate used by the Internal Revenue Service.
  • Petty Cash Reimbursement Form. The Petty Cash form is used to request petty cash reimbursement by the authorized custodian's of petty cash accounts.
  • Credit Card Expense Report. The Credit Card Expense Report form is used when submitting the approved credit card expenses to the Accounts Payable department.
  • Direct Deposit Authorization. To request direct deposit for accounts payable payments, type banking information into the form then print, sign and forward to Accounts Payable. This form requires a voided check for checking accounts and an original signature.

FAQs

When does Accounts Payable run checks and what are the deadlines?

We run checks on Wednesday and Friday of each week. Please see the Check Run Schedule in Accounts Payable Policies and Procedures 

 

May I have my reimbursement issued as a Direct Deposit through the Accounts Payable Office?

Yes. Please complete and sign the Direct Deposit Authorization and forward to Accounts Payable.

 

What if a check is lost, stolen or destroyed?

If you believe the check is stolen or lost, notify the Accounts Payable Department immediately.If the check is destroyed (torn, washed etc) bring the destroyed check to Accounts Payable. Accounts Payable will notify the bank and reissue the check in the next scheduled check run.

 

Who can approve a payment request that is sent to Accounts Payable?

All payment requests must have the signature of the authorized signer on the account being charged.