University Policy Office (UPO)

Policy Creation

New Employee Orientation

All new employees at WesternUniversity of Health Sciences, as a part of their orientation, should be able to find, review and comprehend their college/department policies and procedures.

Adherence to University policies and procedures, as mandated by the University President and the Board of Trustees, is the responsibilty of every member of the WesternU community.

P&P Website

Basic instructions for finding and viewing the University College/Department P&Ps are as follows:

  • Log into Self-Service (Banweb)
  • Enter Secure Area: Alumni, Employee, and Student
  • Enter User ID:
  • Enter PIN:
  • Click on:
    1. Login
    2. Employee Services Menu
    3. Policies and Procedures
    4. Policy and Procedure “How-To s” (will show you how to navigate the website) or proceed to #5
    5. Policy and Procedures to view P&Ps on the website
    6. Select College or Department, click Submit
    7. See “List of Existing Policies” page
    8. Select your Department or College
    9. Select a status: Draft, UPO Review, Pending Signature, Approved, Minor Revision, Major Revision, Retired

To view all approved University Policies and Procedures click on “Published” Listing.

Individual/Group training sessions are available upon request. Contact: 469-8517 or policies@westernu.edu

Who Develops Policy?

Policy development may include the following:

  • Office of Policy Administration
  • Responsible college or department
  • Review and Approval Committee(s) (to be selected by college/department)
  • Legal Counsel to provide legal and ethical criteria for assessing appropriatenss of actions (if required)
  • Information Technology (if required)

Who is Resposible for Administering Policy?

Usually the college or department is responsible for implementing and administering the policy is responsible for drafting and analyzing the relevant issues surrounding the policy.

Outdated or Questionable Policies

Employees should be expected to question policies/procedures that require revision or appear to be outdated and bring them to the attention of policy owners.

Policies convey the principles governing the implementation of the university processes. Procedures represent the implementation of policy and must change over time as new methods transpire, new processes are proposed, and risks associated with the substance changes as the result of internal or external environmental modifications.

Interpreting Policy

The University recognizes the potential for ambiguities or conflicts to exist between policies that have been developed by different Colleges or Departments within the University. The University provides this guidance on how it will resolve any perceived ambiguities or conflicts when applying differing policies.

  1. All policies of the University will be interpreted to be consistent with policies that have been adopted by the Board of Trustees.
  2. When there is any other perceived ambiguity or conflict in the application of more than one policy, the individuals in charge of all Colleges or Departments that are affected by the policies will endeavor to agree upon a mutual resloution. If a mutual resolution cannot be reached, the ambiguity or conflict will be resolved by the Provost/Chief Operating Officer. Appropriate revisions will be made to the affected policies to reflect the resolution that was decided.