New Employee Orientation
All new employees at WesternUniversity of Health Sciences, as a part of their new employee orientation, should be able to find, review and comprehend University-wide policies and procedures (P&Ps). It is the supervisor’s responsibility to ensure employee comprehension of applicable college/departments policies and procedures.
Adherence to University policies and procedures, as mandated by the University President and the Board of Trustees, is the responsibilty of every member of the WesternU community. Compliance with University/College policies is expected by Administration, Faculty, Students and Staff.
To View Approved Policies
Approved University College and Department policies and procedures (P&Ps) may be viewed by the WesternU campus community on the University Intranet website. When a policy shows Pending Signature, the policy has been approved by the appropriate University executive committees and now requires electronic approval by the Policy Contact, the individual responsible for content management. For P&Ps under Major or Minor Revision, please email the Policy Contact for information about the policy revisions.
To Create/Draft a Policy
Policy and Procedure Templates
The mandatory policy and procedure template to be used for the creation of all University College/Department P&Ps can be found at:
- Log into Self-Service (Banweb)
- Enter Secure Area: Alumni, Employee, and Student
- Enter User ID:
- Enter PIN:
- Click on:
- Employee Services Menu
- Policies and Procedures
- Policy and Procedure “How-To s” (will show you how to navigate the website) or proceed to #5
- Policy and Procedures to view P&Ps on the website
- Select College or Department, click Submit
- See “List of Existing Policies” page
- Select your Department or College
- Click Add New
- Follow instructions for creating a new policy (note: a Parent Policy must be created before a related procedure(s) are created.
Policy Editor(s) Permissions
The Policy Contact can assign Policy Editor(s) permission to review and edit P&Ps. Click on the help (?) to find instructions or click on the “padlock” icon (permissions) and follow prompts.
Only the Policy Contact or UPO Administrator can assign editing permission(s).
Individual/Group training sessions are available upon request. Contact: 469-5642 or email UPO Administrator: email@example.com
Policy development and review may include the following:
- Office of the President
- Board of Trustees
- College and/or department
- Review and Approval Committee(s)
- Office of Legal Counsel
- University Operations Group
- University Dean’s Council
- Information Technology
Who is Resposible for Administering Policy?
Usually the college or department is responsible for implementing and administering the policy. The Policy Contact and designated Editors are responsible for drafting and analyzing the relevant issues surrounding the policy including annual review in accordance with the assigned Next Review Date.
The University recognizes the potential for ambiguities or conflicts to exist between policies that have been developed by different Colleges or Departments within the University. The University provides this guidance on how it will resolve any perceived ambiguities or conflicts when applying differing policies:
All policies of the University will be interpreted to be consistent with policies that have been adopted by the Board of Trustees.
When there is any other perceived ambiguity or conflict in the application of more than one policy, the individuals in charge of all Colleges or Departments that are affected by the policies will endeavor to agree upon a mutual resloution. If a mutual resolution cannot be reached, the ambiguity or conflict will be resolved by the University Operations Council and/or University Deans’ Council and Provost/Chief Operating Officer. Appropriate revisions will be made to the affected policies to reflect the resolution that was decided.
Outdated or Questionable Policies
Employees should be expected to question policies/procedures that require revision or appear to be outdated and bring them to the attention of the Policy Contact or the appropriate executive level administrator.
Policies convey the principles governing the implementation of University processes. As such, policies must be reviewed annually or every 3-5 years depending on the need to maintain compliance to related legislative regulations. Procedures represent the implementation of policy and must change over time as new methods transpire, new processes are proposed, and risks associated with the substance changes as the result of internal or external environmental modifications.