Western University of Health Sciences Registrar Western University of Health Sciences
Registrar

ERAS

ERAS, which stands for Electronic Residency Application System, is used by medical students in their final year of medical school as well as graduates to apply electronically for residency programs. ERAS provides a comprehensive listing of the specialties and programs participating in ERAS on their website.

NRMP, which stands for National Residency Matching Program, is not an application processing service. It provides an impartial venue for matching applicants’ and programs’ preferences for each. Applicants include former graduates of U.S. medical schools, U.S. osteopathic students and graduates, Canadian students and graduates, and students and graduates of international medical schools. For additional information about NRMP, visit their website

 


 

Dates to Remember

 

July 1, 2013:

The MyERAS web site will become available to applicants. Students can begin working on their applications and attaching documents. DO applicants begin selecting and applying to AOA residency programs only.

July 15, 2013:

Osteopathic applicants may begin selecting and applying to osteopathic training programs only. AOA residency programs begin contacting the ERAS PostOffice to download application files.

September 15, 2013:

Applicants begin applying/transmitting their applications to ACGME accredited residency programs. ACGME accredited residency programs begin contacting the ERAS PostOffice to download applications.

NRMP registration begins at 12:00 noon (EST) for applicants, instititopma; officials, program directors, and medical school officials.

October 1, 2013:

MSPEs are released to ACGME accredited residency programs.

***Medical schools will upload the MSPEs to the ERAS PostOffice according to their own schedule. Programs will download MSPEs once they become available; however, they will remain embedded in the PDWS until programs contact the PostOffice on October 1.

October 15, 2013:

MSPEs are released to AOA accredited residency programs.

***Medical schools will upload the MSPEs to the ERAS PostOffice according to their own schedule. Programs will download MSPEs once they become available; however, they will remain embedded in the PDWS until programs contact the PostOffice on October 15.

November 30, 2013:

NRMP - Applicant early registration deadline.

***Applicants may register for $60 until 11:59 p.m. (EST). Applicants who register after November 30 must pay an additional $50 late registration fee ($110 total fee) until February 26, 2014, when registration closes.

December 2013:

MILITARY MATCH - Military match results are available.

January 2014:

UROLOGY MATCH - Urology match results are available.

January 15, 2014:

NRMP – Rank order list entry begins

Applicants and programs may start entering their rank order lists at 12:00 noon (EST)

February 2014:

AMERICAN OSTEOPATHIC ASSOCIATION (AOA) MATCH – AOA match results are available.

February 26, 2014:

NRMP – Deadline for registration and ROL certification

Rank order list certificate deadline

Applicants and programs must certify their rank order lists before 9:00 p.m. (EST). Staff will be available to answer your questions during the final deadline hours. CERTIFIED applicant and program rank order lists and any other information pertinent to the Match must be entered in the R3 System by this date and time.

NRMP – Withdraw deadline

Independent applicants who have accepted a position through another national matching plan or by agreement outside the Matching Program must withdraw before 9:00 p.m. (EST).

March 2014:

National Resident Matching Program (NRMP) – NRMP main residency match results are available.

Supplemental Offer and Acceptance Program (SOAP) The Supplemental Offer and Acceptance Program (SOAP) is a collaboration between ERAS and the NRMP to replace the “Scramble” process during Match Week, March 11-15, 2013.

For additional information on SOAP please contact NRMP at (202) 828-0566
or at nrmp@aamc.org.

March 19, 2014:

NRMP Programs with unfilled positions must finalize their first-round Supplemental Offer and Acceptance Program (SOAP) preference lists by 11:55 p.m. (EST).

Supplemental Offer and Acceptance Program (SOAP) offer rounds begin at 12:00 p.m. (EST).

March 20, 2014:

NRMP – Supplemental Offer and Acceptance Program (SOAP) offers conclude at 5:00 p.m. (EST).

March 21, 2014:

NRMP Match Day! Match results for applicants are posted to website at 1:00 p.m. (EST).

 

*** SOAP-eligible unmatched applicants shall initiate contact with the directors of unfilled programs only through ERAS. Other individuals or entities shall not initiate contact on behalf of any SOAP-eligible unmatched applicant prior to contact from directors of unfilled programs. Such contact is a violation of the Match Participation Agreement. Contact between programs and matched applicants prior to general announcement of 2014 Match results at 1:00 p.m. (EST) Friday, March 21, 2014 also is a violation of the Match Participation Agreement.

May 31, 2014:

End of ERAS Season


 

What the Office of the Registrar Needs You to Do

There are three steps that must be completed while applying in order for the Office the Registrar to have access to your application on our screens for scanning of documents:


  1. Designate your letters of recommendation individually to each of your programs

  2. Pay ERAS for your programs

  3. Submit your application through ERAS

 

In conjunction with or after completing the three steps listed above, students must submit a written request for an official transcript so the Office of the Registrar can upload to ERAS. Materials that you will need to request for ERAS include:

Official Transcripts are $10.00 each and must be purchased via BanWeb.

COMLEX Board Scores will need to be purchased directly through the board. We will no longer be scanning in copies.

When requesting these items, please follow the standard procedure for requesting release of file materials (see Transcript section for further instructions). Remember that our office needs to have receipt of payment before processing any materials you will be requesting. Below are items you will need to supply to our office for uploading:

  1. A color photo of yourself, approximately 2″-3″ in size (.jpg format)

  2. Letters of Recommendation (Note: We only use Letters of Recommendation for uploading to ERAS and will not mail them to a third party or return them to students; therefore, be sure you have copies before you turn them over to our office. We can scan high quality copies of letters if you prefer to keep your originals.)

Once we are able to view your application on our ERAS software, we will scan all of the items we have for you. Please do not wait for outstanding letters of recommendation before completing the application process. If the necessary steps are completed as early as possible, we will be able to scan your documents into ERAS without delay. It is not unusual for programs to begin downloading your documents and reviewing your files even with missing letters of recommendation.

The Office of the Registrar is here to help you with every step of the application process. Please feel free to contact us at (909) 469-5491 if you have any questions or at registrar@westernu.edu.

 


Additional Information

ERAS 2014 LOR Cover Sheet

ERAS 2015 (3rd Year Students) LOR Cover Sheet

AAMC – ERAS Electronic Residency Application Service

Top 10 Questions for Applicants