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University Risk Management

FAQs

Rental Vehicles

What do I do if I was involved in an accident using a rental vehicle while traveling on University business? 

Call 911 immediately from the scene. The responding police officer will obtain all party’s information and statements. Notify the car rental company and follow their instructions for returning the vehicle. Advise the car rental company that the vehicle was rented for University business and refer the company to the Office of Risk Management at (909) 469-5452.

If the rental company requires you complete their company’s accident report, read carefully anything you are asked to sign and request copies of all documents. As soon as possible contact the Office of Risk Management at (909) 469-5452.

Certificate of Insurance

What is a Certificate of Insurance?

A Certificate of Insurance is a document evidencing the insurance coverage carried by an organization. It is issued by an insurance broker and contains the insurance broker’s authorized signature. It certifies that the insurance policies evidenced on the Certificate of Insurance are carried by the organization at the time the certificate was issued.

When does the University require a Certificate of Insurance?

Anytime an outside party (vendor) is:

  • Providing a type of good or service to the University
  • Performing any type of operation/work on University property
  • Doing any work on behalf of the University

 

What are the insurance requirements for vendors, contractors or service providers?

 

            Click here for vendor insurance requirements.

            Click here for a sample of a vendor’s Certificate of Insurance

Note: Depending on the type of project

How do I request a Certificate of Insurance per a contract or college/department event?

To obtain a Certificate of Insurance complete a Certificate of Insurance Request Form. Requests with special requirements may take up to fourteen (14) business days. Do not wait until the day the Certificate of Insurance is due to submit your request.

Summons and Complaints, Subpoenas and Other Legal Documents

Someone is trying to serve a subpoena. What do I do?
Do not panic. Refer to the Summons, Complaints and Subpoenas Policy. You can only accept the subpoena if you are personally being named. Personally named refers to business that takes place between you as an individual and another person or entity, not related to the University. Do not accept the subpoena if you are named on behalf of the University. Only General Counsel may accept service of subpoenas and other legal documents (summons and complaints) on behalf of the University. Decline the acceptance and refer the process server to the Office of General Counsel. Notify General Counsel by calling extension 5465.

If the server insists on leaving the documents, you should indicate on a memoradum the date and time you accepted the service and hand-deliver the documents to General Counsel; do not inter-office. If General Counsel is not available contact the Office of Risk Management at extension 5452.