Frequently Asked Questions for Fitness Reimbursements
How do I sign up for a WesternU discounted gym membership?
Indicate your gym membership preference during Self-Service (Banweb) registration
When you select LA Fitness, your name and selection will be sent to LA Fitness electronically, you will then receive a membership voucher from their corporate office. This may take several days.
Can I sign up at LA Fitness and receive the WesternU discount?
No matter what the staff at the gym say, do not sign up at the gym – you will not be reimbursed!
How do I make changes to or add a WesternU discounted gym membership?
Contact the registrar’s office at email@example.com by the deadline. Include your student ID number, your program & and your graduation year in your e-mail.
When will my WesternU discounted gym membership be active?
LA Fitness memberships are active August 1st-July 31st
I already have an LA Fitness membership – what do I do?
If you want to take advantage of a WesternU discounted gym membership, you will need to break your current contract and select your membership preference during Self-Service (Banweb) registration. Unfortunately, we are unable to reimburse you for a pre-existing contract with LA Fitness so this is the only option.
I want to join a gym/already belong to a gym other than LA Fitness– what do I do?
Sign up on your own at your desired club (other than LA Fitness), then submit a Fitness Reimbursement Form along with the required documentation and you may be reimbursed up to $100 per academic year
What is a “prepaid/annual” vs a “Month-to-Month” contract?
How do you pay for your membership? If you paid one fee (e.g. $199.00 for a one year contract) then you have a prepaid/annual membership. If you pay every month (e.g. $29.00 a month) then you have a month-to-month contract.
What documents are required to be eligible for the fitness reimbursement?
It really depends on how you pay for your membership, but first you will need to complete the Fitness Reimbursement Form
For a Prepaid Annual Contract - Submit original documentation showing proof of paid annual fitness membership (to any commercial health/fitness club other than LA Fitness)
- Make sure your paperwork proves the membership is:
- In your name
- Paid in Full
- Is active for the academic year
For a Month-to-Month Contract - Submit documents showing proof of payment to any commercial health/fitness club (other than LA Fitness) for a minimum of 10 consecutive months during the current academic year (July 1, 2012 through June 30, 2013). Copies of your bank or credit card statement would be acceptable (please block out any personal information other than your name and the specific charge showing the name of the health/fitness club).
This is where we’re getting the MOST QUESTIONS! We are held to very specific documentation requirements that are dependent upon how/when you paid. It’s VERY important that you review the fitness website before you sign up, so you don’t have to go back to the gym for additional documentation. Trust us, this will save you a lot of un-necessary leg-work! If you have questions about reimbursement requirements after reviewing the fitness website, email firstname.lastname@example.org or call (909) 469-5605.
What are the deadline dates to submit the proper documents?
Prepaid Annual Contract - The deadline is September 15th of every year.
Month-to-Month Contract - Do not submit proof of payment until you have made a minimum of 10 consecutive payments between the dates of July 1, and June 30. The final deadline is June 1st of every year.
If I go to the gym and sign up for LA Fitness, will I be eligible for the $100 reimbursement?
No, your LA Fitness membership would be not considered for reimbursement. The University already subsidizes fitness memberships to LA Fitness.
Do I have to buy a gym membership?
No, it is not mandatory. It is just a benefit we offer our students.