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University Financial Services & Treasury

ADP Workforce Now ®

What Do I Need To Do?

Look for the announcement to return to this page for important details on: 

  • Town Hall Meetings
  • Virtual Training Sessions
  • App download links
  • Web Portal login information

Begin clocking in and out daily through the App or web portal on (date to be announced soon)

  • Vacation and sick requests will take place in the App or web portal for all employees (exempt & nonexempt)
  • Supervisors will begin to approve time on (date to be announced soon) in the App or website portal

Check out the information below on this exciting new application and how it will benefit you!


Why are we making this move?

WesternU will be making a university-wide payroll software transition from Banner to ADP Workforce Now ® (WFN). The Workforce Now ® payroll system, online portal, and mobile app will provide consistency throughout the University and increase functionality and process efficiencies needed to support our employees in today’s dynamic workplace.

It is our goal to ensure you are aware of the upcoming changes and are prepared to transition smoothly.

What’s Changing?

  • Hourly employees clocking in and out daily, which ensures accurate real-time data without the need for intervention.
  • Vacation requests and approvals along with sick time entry for both exempt and nonexempt employees eliminating the need for paper timecard and paper time-off requests.
  • A single website portal or mobile app that allows real-time access to you and your team’s information.

How Does This Benefit You?

How does it benefit the employee?

  • Nonexempt employees clocking in and out daily, which ensures accurate real-time data without the need for intervention
    • Single website portal or app for supervisors to approve bi-weekly timecards
      • Real time access to your information and information about your team including time off, daily time punches, sick time taken, etc.
  • Fully electronic and automated routing for vacation requests and approvals along with sick time entry for both exempt and nonexempt employees
    • Single website portal or app to request time off and record sick time
    • Eliminates the need for paper timecard and paper time-off requests and manual approvals
  • Real time employment verification
    • Electronic process
  • A mobile application that can be accessed anywhere, anytime
    • Instant access to time clock (if applicable), time-off balances, direct deposit information, wage statements, W-2’s, etc.
    • Request time off through the app. The request automatically routes to supervisor for approval and then auto populates the employee’s timecard
  • Wisely paycard as an additional offering to receive part or all of an employee’s bi-weekly paycheck in the form of a paycard without any fees.

How does it benefit the supervisor?

  • Hourly employees clocking in and out daily, which ensures accurate real-time data without the need for intervention
  • Fully electronic and automated routing for vacation requests and approvals along with sick time entry for both exempt and nonexempt employees
    • Single website portal or app to request time off and record sick time
    • Eliminates the need for paper timecard and paper time-off requests and manual approvals
  • A mobile application that can be accessed anywhere, anytime
    • Instant access to time clock, time-off balances, direct deposit information, pay statements, W-2’s, etc.
    • Request time off through the app. The request automatically routes to supervisor for approval and then auto populates the employee’s timecard
  • Real-time access to your team’s time and attendance. Notifications for late or missed punches, overtime alerts, meal and rest breaks compliance including rest break attestation
  • Fully electronic approvals for your team’s bi-weekly timecards to ensure consistency and accuracy

How does it benefit the University?

  • Hourly employees clocking in and out daily, which ensures accurate real-time data without the need for intervention.
  • Fully electronic and automated routing for vacation requests and approvals along with sick time entry for both exempt and nonexempt employees
    • Single website portal or app to request time off and record sick time
    • Eliminates the need for paper timecard and paper time-off requests and manual approvals
    • Real time accruals recorded automatically to eliminate human error and missing timecards
  • ADP actively monitors wage and hour laws for both federal and across all states to ensure compliance. New laws are quickly analyzed, general guidance is provided, and ADP automatically applies adjustments within their systems, as required.
  • Consistency across campus through a single ADP website portal or app
  • Robust and real-time reporting accessing the ADP database
  • Workforce Now ® software has been integrated into Banner to ensure other areas of Banner will remain fully functional

Important Dates

First Town Hall:
Date/Time to be announced
Submit your question


Virtual Training and Information Sessions (optional):
Dates/Times to be announced


Second Town Hall:
Date/Time to be announced


First Punch – Hourly/Nonexempt:
To be announced


First Pay Date:
To be announced