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Safely Coming to Campus in Pomona and Lebanon

As a reminder, anyone who has been recently exposed (within the last 14 days) to a person known to have a current case of COVID-19 or has symptoms of COVID-19, is asked to report this on an internal COVID-19 Symptoms/Exposure Reporting form. It is important that you inform us if you feel you have been exposed to COVID-19. See the WesternU COVID-19 Self-Screening Survey Training Documentation for instructions on using the Qualtrics Survey.

With the use of the Qualtrics Survey,
you no longer need to complete the Facilities Building Access Form.

All students, faculty, employees, and visitors must complete the WesternU COVID-19 Self-Screening survey on the day of their on-campus visit, prior to arrival. The survey can be completed quickly and easily in three different ways:

Preferred Method: Access the COVID-19 Qualtrics Survey from the LiveSafe App

LiveSafe is a free mobile application used predominantly by colleges and universities to enhance public safety and enable broad campus emergency notification. The app can be downloaded to smart devices from the Apple App Store, Google Play, Amazon, and other app distribution platforms. By registering on the app with a WesternU email address and self-created password, students, faculty, and staff automatically receive emergency notifications and other important news about the University, and have easy access to important University forms and procedures, including incident report filing, facilities requests, and the COVID-19 symptom screening form.

Install the App in 3 Easy Steps

  • Step 1: Download “LiveSafe” for free from Google Play or the App Store.
  • Step 2: Register with your mobile phone number and fill out your profile. Verify your account.
  • Step 3: Select “WesternU” for the Pomona, CA campus or “WesternU – Lebanon” for the Lebanon, OR campus.

For detailed information, access these documents:

Read more.

Access the COVID-19 Qualtrics Survey through a QR Code

This QR code has been created for ease of access to the Qualtrics Survey. Your answers to the Qualtrics screening will determine if you receive a green response on your phone screen stating you are clear to go on campus, or a red response stating you should not go to campus.

Access the COVID-19 Qualtrics Survey Online

If you cannot download the Live Safe App, and do not have a QR code reader on your phone, please visit https://covid.westernu.edu/ to complete the survey online. If taking the survey online, some are finding it easy to take a screen shot of their results with their phones to show upon entry to buildings on campus.

For those who do not have the ability to access this survey via a smart phone, you might be asked if you have any COVID-19 symptoms as you enter the building.

Be Counted

Every year, billions of dollars in federal funding go to hospitals, fire departments, schools, roads, and other resources based on census data. Be counted, for yourself, for your neighbors, and for your communities. Learn about the Census and get counted here. September 30 is the deadline to be counted.

Vote

Make plans to cast your November 3 ballot. Tell your neighbors, tell your friends and family. Study the ballot measures for your state and local government. And Vote.

  • Learn about voting and elections in the USA here.
  • Learn about the ballot measures in California here.
  • Learn about the ballot measures in Oregon here.

Get Your Flu Vaccination

Protect yourself and those around you from influenza. The CDC strongly recommends everyone 6 months and older receive this flu season’s flu vaccine. You can obtain your vaccine at the WesternU Pharmacy.

Schedule an appointment today at WesternU Health Pomona. Walk-ins welcome.

WesternU Health
795 Second Street
Pomona, CA 91766
(909) 706-3730

Monday – Friday, 8:00 am to Noon and 1:00 pm to 4:30 pm.

Please know that you are required to wait 15 minutes after you receive the vaccination before you can leave, so schedule accordingly. Beat the Bug and get vaccinated!

Remember: Safety First

Visit our Return to Campus website for WesternU Coronavirus Response Team (CRT) weekly updates.

SAFETY PROTOCOLS: Safely Coming to Campus

With the guidance of the CDC, CA, OR, and local officials, we are learning to live with COVID-19. As our students, faculty, and staff are slowly being allowed to return to campus, it is mandatory that everyone coming to campus comply with the following safety protocols while on any WesternU location:

  • Complete the Qualtrics Symptoms Survey prior to entering any WesternU building (we are encouraging people to access the survey through the LiveSafe app, see information below).
    • NOTE: With the use of the Qualtrics Survey, you no longer need to complete the Facilities Building Access Form.
  • Everyone over the age of 2 years is required to wear a face covering. View this short CDC video on face coverings.
  • Your temperature might be checked as you enter buildings, and you must disclose if you, or anyone you have been in close contact with in the past 10 days, have any COVID-19 symptoms.
  • If you have a fever higher than 100.40 Fahrenheit, you will not be allowed to remain on campus, and will be advised to go home, notify your supervisor or College, and speak to your health care provider.
  • You must wash your hands often and use hand sanitizer.
  • You must always practice social distancing (6 feet apart).

As a reminder, anyone who has been recently exposed (within the last 10 days) to a person known to have a current case of COVID-19 or has symptoms of COVID-19, are asked to report this on an internal COVID-19 Symptoms/Exposure Reporting form. It is important that you inform us if you feel you have been exposed to COVID-19.

Qualtrics Survey: With the use of the Qualtrics Survey, you no longer need to complete the Facilities Building Access Form.

All students, faculty, employees, and visitors must complete the WesternU COVID-19 Self-Screening survey on the day of their on-campus visit, prior to arrival. The survey can be completed via the LiveSafe app (see information below). Also, this QR code has been created for ease of access to the Qualtrics Survey. If you do not have a QR code reader on your phone, please visit https://covid.westernu.edu/ to complete the survey. If taking the survey online, some are finding it easy to take a screen shot of their results with their phones to show upon entry to buildings on campus.

Your answers to the Qualtrics screening will determine if you receive a green response on your phone screen stating you are clear to go on campus, or a red response stating you should not go to campus.

See the WesternU COVID-19 Self-Screening Survey Training Documentation for instructions on using the Qualtrics Survey.

For those who do not have the ability to access this survey via a smart phone, you might be asked if you have any COVID-19 symptoms as you enter the building.

Preferred Method: Access the COVID-19 Qualtrics Survey from the LiveSafe App

LiveSafe is a free mobile application used predominantly by colleges and universities to enhance public safety and enable broad campus emergency notification. The app can be downloaded to smart devices from the Apple App Store, Google Play, Amazon, and other app distribution platforms. By registering on the app with a WesternU email address and self-created password, students, faculty, and staff automatically receive emergency notifications and other important news about the University, and have easy access to important University forms and procedures, including incident report filing, facilities requests, and the COVID-19 symptom screening form.

Install the App in 3 Easy Steps

  • Step 1: Download “LiveSafe” for free from Google Play or the App Store.
  • Step 2: Register with your mobile phone number and fill out your profile. Verify your account.
  • Step 3: Select “WesternU” for the Pomona, CA campus or “WesternU – Lebanon” for the Lebanon, OR campus.

For detailed information, access these documents:

Read more.

OSHA: OSHA and LA County Public Health Department Update

We reported last week that we were notified by OSHA regarding an anonymous complaint they received stating WesternU was not following COVID-19 safety protocols on our Pomona campus. WesternU has submitted the necessary supporting documentation showing what we have done and continue to do to ensure the health and safety of everyone on our campus.

We have also been made aware of similar anonymous complaint filed with the LA County Public Health Department. The necessary information and documentation were provided to the LA County Public Health Department on Wednesday of this week. We were informed the health and safety protocols the university has in place meet and exceed the requirements mandated by the LA County Public Health Department. The case was closed.

CENSUS: Be Counted for Something Important

According to the U.S. Census 2020 website, this year marks the 24th time the country has counted its population since 1790. It is critical that you participate in the Census if you care about your community and how it is funded for critical services. Every year, billions of dollars in federal funding go to hospitals, fire departments, schools, roads, and other resources based on census data. Be counted, for yourself, for your neighbors, and for your communities.

Learn about the Census and get counted here.

VOTE: Get out the Vote

Every vote counts. When you vote, are you exercising a right? A duty? An obligation? That’s up to you. What you are doing for sure is having a say in who leads and makes the decisions that impact our current and future realities. You also have a say in important ballot measures at the state and local level. Make plans to cast your November 3 ballot. Tell your neighbors, tell your friends and family. Study the ballot measures for your state and local government. And Vote.

  • Learn about voting and elections in the USA here.
  • Learn about the ballot measures in California here.
  • Learn about the ballot measures in Oregon here.

FLU: Flu Season is Here – Get Your Flu Vaccination

Protect yourself and those around you from influenza. The CDC strongly recommends everyone 6 months and older receive this flu season’s flu vaccine.

Schedule an appointment today at WesternU Health Pomona. Walk-ins welcome.

WesternU Health
795 Second Street
Pomona, CA 91766
(909) 706-3900

Monday – Friday, 8:00 am to Noon and 1:00 pm to 4:30 pm.

Please know that you are required to wait 15 minutes after you receive the vaccination before you can leave, so schedule accordingly. Beat the Bug and get vaccinated!

Colleagues, as always, you have my gratitude for working together to make our Return to Campus as safe as possible. Together, we are creating an environment of awareness, understanding, and respect for health and safety protocols that benefit us all.

Remembering 9/11

On this solemn day, we renew our promise to never forget those who died in the September 11, 2001 terrorist attacks. We continue to honor their memory and thank all those who risk their lives every day to serve others. If you have not done so already, please take the time today to watch the WesternU Military Medical Student Association’s annual September 11 memorial service: https://youtu.be/rgMh5NWZpTc. Thank you to our WesternU students for creating this moving video and for your service to our country.

I certainly hope that you and your loved ones are staying safe during this pandemic and through these historic wildfires in both California and Oregon. The Oregon Health Authority Public Health Division has released Wildfire Smoke and Your Health. I encourage you to read this – poor air quality is another reason to wear your face covering wherever you go.

Flu season is here

Make plans now to protect yourself and those around you from influenza. The CDC strongly recommends everyone 6 months and older receive this flu season’s flu vaccine. I’m pleased to report that flu vaccines are now available on the Pomona campus at the WesternU Health Pharmacy located in the Patient Care Center. See the Q&A below from Dr. Preeti Kotha, Director, Pharmacy Services and Operations, who just released this Beat the Bug flyer.

  1. Will there be a charge for the flu vaccine?
    a. Yes, flu vaccines are available at $35.
  2. Does insurance cover it?
    a.Yes, both the Aetna Student Health Insurance Plan (students) and Blue Shield (employee) covers the flu vaccine. Kaiser health insurance will not cover this charge. Kaiser members must go to a Kaiser clinic to get the flu vaccine charge covered.
  3. Are walk-ins welcome?
    a.Absolutely, Monday – Friday, 8:00 am to Noon and 1:00 pm to 4:30 pm. Please know that you are required to wait 15 minutes after you receive the vaccination before you can leave.
  4. Should you get a flu vaccine if you had COVID-19?
    a.A person can get the flu vaccine if they are not sick on the day of the vaccination. Additionally, a person with a cold and/or minor illness can receive the flu vaccine, but if the individual is moderately to severely sick, we recommend that they get the flu vaccine when they are feeling well and/or are fully recovered.
  5. If you get the flu vaccine, will you be eligible to get the COVID-19 vaccine when it’s released?
    a.So far there is no study that contraindicates them, but it is always best to contact your health care provider.
  6. Will there be side effects?
    a.The flu vaccine we provide in the pharmacy is comprised of inactive vaccines. Common side effects include local mild soreness and/or redness and rash. A mild-grade fever and/or lethargy is also noted in some cases.

Schedule an appointment today at WesternU Health Pomona. Walk-ins welcome

WesternU Health
795 Second Street
Pomona, CA 91766
(909) 706-3900

Planning to visit the campus? Two locations, one University

The Pomona campus and the Lebanon campus are united in our dedicated efforts to keep you safe on campus. So far, over 200 people have successfully completed the Qualtrics daily survey released last week. All students, faculty, employees, and visitors to either of our campuses must complete the WesternU COVID-19 Self-Screening survey on the day of and prior to their on-campus visit. This QR code has been created for ease of access to the Qualtrics Survey. If you don’t have a QR code reader on your phone, please visit https://covid.westernu.edu/.

Your answers to the Qualtrics screening will determine if you receive a green response on your phone screen stating you are clear to go on campus, or a red response stating you should not go to campus.

See the WesternU COVID-19 Self-Screening Survey Training Documentation for instructions on using the Qualtrics Survey.

For those who do not have the ability to access this survey via a smart phone, you might be asked if you have any COVID-19 symptoms as you enter the building.

Remember, when you come to the Pomona or Lebanon campus

  • Everyone over the age of 2 years is required to wear a face covering. View this short CDC video on face coverings.
  • Your temperature might be checked as you enter buildings, and you must disclose if you, or anyone you have been in close contact with, have any COVID-19 symptoms.
  • If you have a fever higher than 100.4 Fahrenheit, you will not be allowed to remain on campus, and will be advised to go home and speak to your health care provider.
  • You must wash your hands often and use hand sanitizer.
  • You must always practice social distancing (6 feet apart).

Colleagues, we are all living in challenging times. We can only be good care givers to others if we are good care givers to ourselves. Please follow all of these precautions as we continue to work together and Return to Campus in the safest way possible.

WesternU has received a Cal/OSHA (California Division of Occupational Safety and Health) complaint against the Pomona Campus, which contained the following alleged conditions:

  • WesternU was not enforcing the use of face coverings.
  • WesternU was not enforcing social distancing.
  • WesternU was allowing office cubicles to be shared between employees.

As we all are aware, COVID-19 has altered the normal facilitation of operations at the University since March. During this time, WesternU has developed and implemented rigorous institutional compliance and enforcement measures to ensure the safety of our students, faculty, and staff. We want to assure the WesternU community that we have exhibited continuous compliance with all state health and safety orders and we categorically deny the allegations contained in this complaint.

Additionally, we want to remind the WesternU community of our established safety protocols regarding face-coverings and social distancing which can be found below and on our Return to Campus website. WesternU does not condone or allow the sharing of office cubicles by employees at this time. If you perceive that any employees are being required to share an office cubicle while on campus, please contact Environmental Health and Safety at ehs@westernu.edu.

As a WesternU community member, when you are on either of our campuses, you must adhere to the following:

  • Everyone over the age of 2 years is required to wear a face covering. View this short CDC video on face coverings.
  • Your temperature might be checked as you enter buildings, and you must disclose if you, or anyone you have been in close contact with, have any COVID-19 symptoms.
  • If you have a fever higher than 100.40 degree Fahrenheit, you will not be allowed to be on campus, and you will be advised to go home and speak to your health care provider.
  • You must wash your hands often and use hand sanitizer.
  • You must always practice social distancing (6 feet apart).

If you have been exposed to someone with a confirmed case of COVID-19 or appears to be exhibiting signs and symptoms associated with this virus, please complete this internal form to let Student-Employee health know of the incident.

Qualtrics Survey

Beginning this weekend, every student, staff and faculty member coming to the Pomona campus must complete a Qualtrics COVID-19 Symptoms screening each day before they arrive on campus. This QR code has been created for ease of access to the Qualtrics Survey. If you don't have a QR code reader on your phone, please visit https://covid.westernu.edu/.

Your answers to the Qualtrics screening will determine if you receive a green response on your phone screen stating you are clear to go on campus, or a red response stating you should not go to campus.

See the WesternU COVID-19 Self-Screening Survey Training Documentation for instructions on using the Qualtrics Survey.

For those who do not have the ability to access this survey via a smart phone, you might be asked if you have any COVID-19 symptoms as you enter the building.

If you have any COVID-19-related concerns or believe that someone is not in compliance with the safety protocols, please alert your manager, dean, or contact Environmental Health and Safety at ehs@westernu.edu. For more information on the WesternU response to COVID-19, please visit the Return to Campus website.

WesternU continues to operate under the safety protocols implemented since we closed our campus in March. These safety protocols, listed below, are in place for our own protection and for those around us. All individuals coming to campus are required to follow these mandatory protocols.

For Pomona and Lebanon campuses, these protocols are mandated by LA County Public Health and by the Oregon Health Authority. WesternU is at risk of closing our doors if we are found to be violating local, county, state, or federal health safety mandates. I know none of us would want that to happen, and together we can prevent this from happening.

When you are on either of our campuses

  • Everyone over the age of 2 years is required to wear a face covering. View this short CDC video on face coverings.
  • Your temperature might be checked as you enter buildings, and you must disclose if you, or anyone you have been in close contact with, have any COVID-19 symptoms.
  • If you have a fever higher than 100.40 degree Fahrenheit, you will not be allowed to be on campus and you will be advised to go home and speak to your health care provider.
  • You must wash your hands often and use hand sanitizer.
  • You must always practice social distancing (6 feet apart).

Anyone found in violation of any of these safety protocols will be asked to comply or to leave the campus and their Dean/manager will be notified of the violation.

These mandatory safeguards are consistent with the national, state, and local guidelines and orders. By working together, we are Returning to Campus in the safest way possible.

Beginning next week, we will have some new procedures in place in Pomona for monitoring COVID-19 symptoms when you are on campus.

  • Every student, staff and faculty member coming to campus must complete a Qualtrics COVID-19 Symptoms screening each day before they arrive on campus. Your answers to the Qualtrics screening will determine if you receive a green response on your phone screen stating you are clear to go on campus, or a red response stating you should not go to campus. Information on how to access the Qualtrics survey with further information will be released shortly.
    • For those who do not have the ability to access this survey via a smart phone, you might be asked if you have any COVID-19 symptoms as you enter the building.
  • Although temperature checks are no longer required by the CDC, State, and local public health authorities, the University is required to check COVID-19 symptoms daily for anyone on our Pomona campus, per local public health authorities. The Lebanon campus will have its own procedures in place. In order to comply with this mandate, CGN students might be in various buildings on campus. You might be asked to show your Qualtrics result (green or red) upon entry. If green, you will be allowed through. If red, you will be asked to step aside, and an information sheet will be provided on where to go for more information related to COVID-19.

It is believed that this will help increase the University’s compliance for completing the COVID-19 symptoms survey. It also helps to fulfill valuable community service or academic hours needed by our CGN students.

By working together, we are Returning to Campus in the safest way possible.

Today, with pride, I share this good news that will also be shared with the media.

The WesternU Coronavirus Response Team (CRT) is gaining national recognition from the American Association of Colleges of Osteopathic Medicine (AACOM) for developing two algorithms to help physicians and other health care providers think through issues related to student exposures to COVID-19 at home or while on clinical rotations.

CRT member, John T. Pham, DO, Vice Dean of COMP-Northwest and Associate Professor of Family Medicine, played a major role in developing the algorithms as an easy way to communicate the complexities of COVID-19 exposure and response.

“As a physician, I like to use algorithms when I am dealing with tough medical cases – a step-by-step play of how to respond to certain situations,” Pham said. “We use this frequently in patient care, and I thought the same process could be applied to thinking through COVID-19 exposure.”

See the algorithms here and posted online:

Tyler Cymet, DO, FACP, FACOFP, Chief of Clinical Education, AACOM posted the documents online promoting them to the national AACOM audience. AACOM leads and advocates for the osteopathic medical education community to improve the health of the public.

Pham said the algorithms could be easily adapted to any company, organization or industry. “It’s good to share our best thinking with the country,” Pham said. “Hopefully, the CRT work will provide guidance to many organizations currently struggling with COVID-19.”

Rob Warren, DO, MBA, Associate Provost for Clinical Affairs and Executive Director for WesternU Health, agrees. “The more information that is shared widely, the better off we all are,” he said.

This national recognition of CRT best practices is testament to the hard work of the CRT, the DMTF, the Colleges, and Administrative Units all working together to keep our campuses safe. Keep up with updates on the Return to Campus website.

This week, as we fully settle into our new academic year, I’d like to take a moment to say thank you. Thank you to our students, faculty, and staff for working together to keep one another and our communities safe.

  • We are doing this by offering and taking most lecture-based classes online.
  • We are doing this by not offering or participating in any co-curricular activities in person.
  • We are doing this by not having large gatherings on either campus (Pomona or Lebanon).
  • We are doing this by paying careful attention to safety protocols when we must be on campus.
  • We are doing everything we can do to comply with national, state, and local safety protocols.

Thank you to the over one hundred faculty, staff, and student volunteers working together (in addition to their regular jobs and studies) on the Coronavirus Response Team (CRT), the Demobilization Task Force (DMTF), and in our various Colleges and Operating Units. By working together, we are Returning to Campus in the safest way possible.

From our faculty, staff, and students providing health care to patients to our faculty, staff, and students isolated at home, please know that each and every one of us plays a critical role in the midst of this pandemic. Our individual actions are contributing to the creation and maintenance of a culture of health and safety on campus and in our communities.

The WesternU Environmental Health & Safety Office (EH&S) has received several messages from WesternU staff that they are noticing a larger number of people than expected on campus, in offices, and in research labs. Additionally, several messages are voicing their concerns about face masks not being worn and social distancing not being maintained as required by Public Health.

Given that the LA County Public Health Department can come on campus at any time without warning, WesternU senior leaders, CRT, EH&S and DMTF are concerned that the University could be cited for non-compliance with the Public Health Officer’s orders. Should this occur, it could lead to an order to immediately shut down all research and other activities on campus.

In order to assist the University in complying with all social distancing and face covering mandates, I am requesting all non-patient care staff complete the Facility Building Access During Remote Work form. This alerts Facilities and Security about who is planning to be on campus.

As a reminder, when on campus all faculty, staff, and students should maintain social distancing (6 feet apart) and wear face coverings/masks (including in research labs and in offices where others are present). Learn more about our safety protocols on our Return to Campus website.

Please help us in following the current guidelines for smooth running of WesternU academic and research activities while protecting the health and safety of our faculty, staff, students, trainees, and campus visitors.

Here are three documents for your review and use. Please note, all Primary Investigators are required to complete and submit the PI Form for Return to Research, even if already actively back on campus doing research.

Stay Up-to Date on Covid-19 Guidelines

Please know that our researchers’ work is of utmost importance to all of us at WesternU and beyond. Thank you for helping us maintain a healthy environment for all.

A few of our deans and Colleges have had students on campus in Pomona for several weeks in some capacity – with students taking classes online when they can and attending small group sessions on campus. The Coronavirus Response Team (CRT) continues to work with other deans and leaders across the University to ensure a safe return to campus for our students, faculty, staff, and community in this ongoing pandemic. They do this by monitoring and adhering to national, state, and local guidelines and protocols. Due to the evolving COVID-19 situation, the timing of hands-on experience where you will be working directly with faculty, clinicians, and other students will vary by College/Program/location.

We have been alerted that the local public health department is coming onto campuses in Southern California without notice. These officials are asking what our process is and they want to see our Pandemic Response plan to determine if we are complying with all mandated health and safety regulations.

To ensure we are in compliance, the CRT, Colleges and Operating Units are working together to ensure proper procedures and protocols are being put in place, and followed, so as to provide the safest learning and working environment possible. Review our Frequently Asked Questions for more information.

Coming to Campus

If you plan to visit one of our campus locations and your work has not been designated as essential to complete on campus, you must complete the Facility Building Access During Remote Work form to alert Facilities and Security of your planned arrival to campus. If you do not know if your work is essential to complete on campus, please ask your supervisor. Only those who have completed this form will be considered for approval.

Remember, When you are on Campus

  • Anyone coming on campus must have their University ID badge to be let in.
  • Everyone over the age of 2 years is required to wear a face covering while on any WesternU property/campuses.
  • You must practice social distancing (6 feet apart).
  • You must wash your hands often and use hand sanitizer.
  • Your temperature will be checked as you enter buildings, and you must disclose if you, or anyone you have been in close contact with, have any COVID-19 symptoms.
  • If you have a fever higher than 100.40 Fahrenheit, you will not be allowed to enter the building and you will be advised to go home and speak to your health care provider.

These mandatory safeguards are consistent with the national, state, and local guidelines and recommendations and are in place for your own protection and for the protection of others.

In light of the continued restrictions on international and non-essential domestic travel for university business, the moratorium on transferring money from unit travel accounts for other purposes will remain in place until further notice.

International Travel

Because of the uncertainties associated with COVID-19 quarantine requirements and sudden international border lockdowns, international travel on behalf of the University is not permitted. This restriction also includes student international clinical educational activities. Personal international travel is permitted, but the traveler must self-isolate away from WesternU Property/campuses for 14 days after their return. All international travel, including personal travel, must be reported to the University on the Travel History Survey Form prior to departure. See the CDC international travel recommendations.

Domestic Travel

All non-essential University-related domestic travel outside California (for Pomona-based faculty, staff, and students) or Oregon (for Lebanon-based faculty, staff, and students) is not permitted. Excluded from this is student travel to and from clinical educational experiences in the United States. University-related business travel must be deemed and approved as essential by the appropriate University Senior Vice President or President before making travel arrangements.

  • A copy of the approval documentation must be emailed to the CRT at CRT@westernu.edu.
  • Travel plans must be reported to the University on the Travel History Survey Form.
  • The Travel History Survey Form information is used for contact tracing purposes upon your return from travel if needed.

Personal domestic travel is permitted, and this also must be reported in advance to the University on the Travel History Survey Form. Depending on the local COVID-19 infection rates in the area(s) to which the individual has traveled, the traveler may be required to stay off WesternU Property/campus for a period of 14 days following his or her return. If a period of self-quarantine is required, the traveler will be informed via email from the Office of Student and Employee Health, along with other instructions, on or before the anticipated date of return from travel. See the CDC domestic travel recommendations.

Contact Tracing

WesternU’s role in contact tracing is to provide the local public health specialists with preliminary facts about COVID-19-positive students, faculty, and staff. Employee and student volunteers are being trained to gather basic information for the public health contact tracers. The more detailed contact tracing process will be done by a public health specialist in CA or OR.

Like physical distancing, contact tracing is a tool to help slow the spread of COVID-19. It involves a public health professional tracing and contacting every person that has been in contact with an infected person. Learn more at CDC Contact Tracing, California Contact Tracing and Oregon Contact Tracing.

Other Resources

Centers for Disease Control and Prevention (CDC)

California Department of Public Health

Oregon Health Authority

County of Los Angeles Public Health

WesternU Students in the News

Our WesternU students are on the front lines in the fight against COVID-19. Read some of their remarkable stories of bravery and heroism here. Also, be sure to visit our Return to Campus website to view frequent updates and information.

Colleagues, WesternU is one of the most comprehensive graduate schools for the health professions in the U.S. and we are working to ensure our campus openings are done the WesternU Way – with compassion, respect, and commitment to excellence for the health of our communities.

A Message to Incoming New Students for Fall 2020,

At WesternU, we contribute significantly to meeting the need for critical health care professionals in the United States and across the world. Your talent and training are needed now more than ever. You are joining us at the perfect time.

We have followed and are constantly tracking any changes in mandates and guidelines of the Center for Disease Control and Prevention (CDC),California Department of Public Health, the Oregon Health Authority, and local officials such as the County of Los Angeles Public Health. We are reopening our campus locations in Pomona and Lebanon in a careful, staged manner. As we do so, your safety is our primary concern.

For the 2020/2021 academic year, each of our Colleges is leveraging technology in new and innovative ways to continue delivering high-quality, integrative curriculum in a robust manner. Your College’s faculty has developed many asynchronous and synchronous learning modules that allow you to review and study content online. Also, due to the evolving COVID-19 situation, the timing of hands-on experience where you will be working directly with faculty, clinicians, and other students will vary by College/Program.

In general, we expect that most students will take lecture-based classes online. We also expect there will be no co-curricular activities and no large gatherings on campus.

When you are on campus, you will practice these safety measures:

  • You will be required to wear a face covering while on either of our campus locations.
  • You must practice social distancing (6 feet apart).
  • You must wash your hands often and use hand sanitizer. Hand sanitizer will be available.
  • Your temperature will be checked as you enter buildings, and you must disclose if you have any COVID-19 symptoms or have been exposed to anyone with COVID-19.
  • If you have a fever higher than 100.4 degrees Fahrenheit and/or are positive for COVID-19 symptoms or exposure, you will not be allowed to enter the building and you will be advised to go home and speak to your health care provider for further instruction.

WesternU students, we are learning to live with COVID-19, and you will play a key role in leading us into a healthier future. You will do this the WesternU Way – with caring, respect, empathy, and trust that have ever made us so innovative, courageous, and nimble. These bedrock values inform all we do as a beacon of compassion as we serve our communities.

Please visit our Return to Campus website for re-opening information and updates. If you have any questions or concerns, feel free to contact us at your convenience. We look forward to seeing you this fall and welcoming you to the WesternU family.

Environmental Health & Safety (EH&S) assists the WesternU campuses in providing and maintaining a safe and healthy workplace environment.

In order to ensure that WesternU has an adequate inventory of personal protective equipment (PPE) for students, faculty, and staff - the Coronavirus Response Team (CRT) requests that all orders for PPE be routed through EH&S for processing. Since the domestic supply chain for PPE is experiencing significant delays and inflated prices, it is beneficial for the University to combine its total PPE purchases to secure lower prices and more timely deliveries.

EH&S and Procurement Services are currently working together to ensure an efficient, effective, and timely workflow that will meet the needs of the University. To ensure the University has sufficient PPE supplies, the following process has been established and will be in place until further notice:

  1. Individual colleges/departments must designate a contact person and back up for PPE requests.
  2. Please send the contact name and college/department to EHS@westernu.edu.
  3. The approved contact person may submit a PPE Request form, which is then automatically routed to EH&S.

EH&S will be responsible for fulfilling PPE Requests by:

  • Filling or partially filling the request from WesternU Inventory and providing pick-up instructions to the contact person within 2 business days; or
  • If the request can only be partially filled, or not filled at all, EH&S will inform the requestor of this fact and route a purchase request to Procurement Services.

Procurement Services will be responsible for ensuring adequate PPE inventory and other PPE as requested.

WesternU Administration cares very much about maintaining a safe, healthy environment for learning; therefore, Procurement Services and EH&S are diligently working and succeeding in identifying PPE needs and purchasing appropriate levels of PPE supplies to ensure no disruption in teaching/rotations occur due to internal inventory shortages. Additionally, we are purchasing PPEs now in anticipation of shortages occurring again this fall if a second wave of COVID-19 hits.

The Coronavirus Response Team (CRT) and the Demobilization Work Task Force (DMTF) teams continue to vet return-to-campus plans for colleges and units in accordance with national, state, and local officials in Pomona and Lebanon. This includes the LA County Department of Public Health for the Pomona Campus and the Oregon Health Authority for the Lebanon campus.

Important Updates

  • Everyone over the age of 2 is required to wear a face covering while on either of our campus locations.
  • When on campus, you must practice social distancing (6 feet apart).
  • You must wash your hands often and use hand sanitizer.
  • Your temperature will be checked as you enter buildings, and you must disclose if you have any COVID-19 symptoms or have been exposed to anyone with COVID-19.
  • If you have a fever higher than 100.4 degrees Fahrenheit, you will not be allowed to enter the building and you will be advised to go home and speak to your health care provider.

Important Update Regarding Returning from International and Domestic Travel: You are asked to inform your college or department of your return from travel date. If you have traveled within the United States or internationally, you will be required to stay off campus for 14 days. During this time, it is recommended that you monitor for COVID-19 symptoms and check your temperature on a daily basis. While the average time from exposure to showing symptoms is 5-6 days, it can take anywhere from 2-14 days before symptoms may appear. During this time, you could be actively shedding the COVID-19 virus, which is why you should stay off campus during this time frame.

Please report any out-of-state or international travel using this Travel History Form posted on the COVID-19 website.

International Students: You might have seen recent media suggesting that international students may need to leave U.S. if their universities transition to online-only learning in 2020-21.

WesternU is not an online university.

In response to local and state public health orders, we will be utilizing a hybrid model—that is, a mixture of online and in person classes—and you will be allowed to take more than one class or three credit hours online. Our Office of the Registrar will submit the required documentation to the Student and Exchange Visitor Information System (SEVIS), and all current international students will be issued updated I-20’s to reflect the changes for the 2020-2021 academic year. If you have any questions or concerns, please contact Ivan Noe, University Registrar at inoe@westernu.edu.

Deans/Colleges

Personal Protective Equipment (PPE) Request

As you know, we have centralized purchasing of PPE to maximize cost efficiencies and streamline distribution across the University. A link to a form has been added to the COVID-19 website (see Personal Protective Equipment (PPE) Request) to help ensure high quality customer service and track the different PPE requests throughout the University. Examples of PPE that may be requested include:

  • Face Mask
  • Face Shields
  • Gloves
  • Goggles
  • Respirator Mask (N95)

You may request other items, as well (such as gowns), and include an explanation as to why the item is needed.

You are allowed to request multiple types of PPE. Please provide accurate quantities and sizes as requested. If you have an urgent request, please complete the form and contact Environmental Health and Safety (EH&S) directly at 909-469-8231 or via email at ehs@westernu.edu.

All Faculty and Students

Any curriculum that can be reasonably delivered online should be provided in this manner to prevent unnecessary gatherings on campus.

All Employees

Employees who can effectively fulfill their roles and responsibilities remotely will be encouraged to continue doing so.

Please visit our Return to Campus website for further information.

This situation is dynamic and constantly changing. Updates will be provided as circumstances warrant and as plans change.

With the guidance of the CDC, CA, OR, and local officials, we are learning to live with COVID-19. We are currently working on plans to reopen our campus locations in Pomona and Lebanon in a careful and staged manner to ensure the safest environment possible for our faculty, staff, and students. We are currently in Pre-Phase I of a 3 Phase re-entry plan. WesternU will have institutional-level re-opening protocols and each of the Colleges will have protocols specific to the College.

Indeed, our campuses are slowly re-opening in step-wise fashion for essential activities as public health directives and best- practices allow. Moreover, ALL colleges with clinical rotations– CDM, CGN, CHS, COMP, COO, COP, CPM, and CVM – have begun to resume and also in compliance with approved safety guidelines and protocols. GCBS is mobilizing resumptions of essential on-campus didactic and laboratory activity and the dean will provide an update.

We are creating a culture of health and safety on campus in which everyone plays a role in protecting themselves and others from the risk of contracting COVID-19.

What to Expect When We Return to Campus*

  • On campus, we are practicing social distancing (6 ft. apart), everyone is required to wear protective gear, such as a face covering or mask, and gloves if your role calls for their use.
  • You must wash your hands often and use hand sanitizer that is located throughout every building on campus.
  • Temperatures will be checked as you enter buildings and you must disclose if you have any COVID-19 symptoms.
    If you have a fever higher than 100.4 degrees, you will not be allowed to enter the building and will be encouraged to see your health care provider.
  • Where feasible, buildings will have directional pathways with a clear entry and exit to encourage traffic flow and prevent foot-traffic congestion.
  • Restrooms will have reduced access to stalls and sinks to maintain social distancing.
  • You will likely see people using Personal Protective Equipment (PPE) such as face coverings, face masks, face shields, and other personal protective equipment.
  • You might see employees and housekeeping staff taking extra precautions in cleaning frequently touched surfaces.
  • Most student lectures will take place online.
  • Students will be allowed on campus for small group instruction (at the present time) if instruction cannot reasonable be delivered online. Students on campus for instruction, labs, and testing must adhere to social distancing and wear appropriate protective gear.
  • The University Convocation is cancelled.
  • College White Coat ceremonies will be determined by individual Colleges.
  • Welcome Week activities are being planned now and will be delivered in hybrid fashion (some parts digital and some parts in person).
  • Employees who can effectively fulfill their roles and responsibilities remotely will be encouraged to continue to work from home, if possible.
  • For employees, work shifts might be staggered, or employees may be kept in small cohort-style groups so that if one person gets sick, the exposure to others is limited.
  • Some conference rooms, reception areas and other open spaces might have plexiglass installed as a barrier to help stop the spread of germs.
  • As a reminder, we are a smoke-free campus.

*This situation is dynamic and constantly changing. We will keep you updated as our planning continues.

Returning from International Travel-Students/Employees

Employees or student who are returning from international travel should stay off campus for 14 days and should monitor for COVID-19 symptoms. If symptoms should occur, they should contact their health care provider. See CDC travel guidelines.

Remote Work Expectations and Requirements

The Center for Innovation (CFI) has developed Managing and Measuring Employees: Working from Home Guidelines.” These are the best practices for managing, tracking, and reporting remote work assignments and progress. All supervisors of employees working remotely should review and implement these best practices. At a minimum:

  • Supervisors are expected to formally assign tasks to employees working remotely, monitor progress, and review status with them on at least a weekly basis. They are encouraged to connect with their direct reports working remotely via Zoom on a regular basis and be available to them for ad-hoc contact via Zoom and other forms of communication during normal work hours.
  • All staff working remotely are expected to maintain daily summary logs of work assignment progress and submit these logs to their supervisors on at least a weekly basis. They are also expected to be available via phone, email, text, Zoom, etc. during their normal work hours.

The University is working to ensure all buildings are safe for reentry, including social distancing and other safety measures. Until the buildings are cleared to reopen, the employee/student should not come to campus/work unless specifically authorized to do so by their supervisor/Dean following approval of the unit demobilization plan. They should reach out to their supervisor or College to see if there are things they can do off campus until we can safely reopen the campus.