Update as of July 2021

Students are now able to participate in co-curricular (club/SGA) in-person activities! With this exciting news, our student leaders can begin a return to re-engage with our communities.

All WesternU students and any off-campus guests must follow the campus reopening guidance safety requirements.Please refer to the University Institutional Requirements for Return to Campus and see the chart below if you are planning a co-curricular activity:

Please see the chart below if you are planning a co-curricular activity:

Virtual Activites…

Example: Virtual guest speaker or online fundraising.

Requirements to Organize: Submit a room reservation form (for Club Presidents only). This will assist USA in supporting your event with any necessary requests or documentation.

 

In-Person Activities…

Example: Volunteering at a local shelter, tutoring at a K-12 school.

Requirements to Organize: After your event, send an email to Student/Employee Health at stu-emphealth@westernu.edu and include the name, location, date and time of the off-campus activity, and the list of WesternU attendees with contact information.

Example: Health screening event like a vaccine clinic, health fair, or sports physical event.

Requirements to Organize: Please email studentaffairs@westernu.edu to schedule a 30-minute appointment to meet with Christy Ho or Jessica Kersey in the Student Services Center #101. There is a protocol and required paperwork for off-campus clinical events. This meeting must be held in-person and an appointment must be made at least four weeks before the scheduled event date.

After your event, send an email to Student/Employee Health at stu-emphealth@westernu.edu and include the name, location, date and time of the off-campus activity, and the list of WesternU attendees with contact information.

Example: Guest speaker or club meeting.

Requirements to Organize: Submit a room reservation form (for Club Presidents only). This will assist USA in supporting your event with any necessary requests or documentation.

If serving or selling food, it must be purchased (not homemade) and should ideally be in single-serving sealed packages. Please refer to page 8 of the Institutional Requirements for Return to Campus.

*Note: SGA events are reserved by your college student affairs team and if serving food, must submit a food permit request.

Example: Large-scale student event such as a fundraiser or community service event.

Requirements to Organize: Complete the CRT Activity Questionnaire and submit to studentaffairs@westernu.edu. USA will submit to CRT on your behalf for review and approval.

Once approved, please submit a room reservation form (for Club Presidents only). This will assist USA in supporting your event with any necessary requests or documentation. If serving or selling food, it must be purchased (not homemade) and should ideally be in single-serving sealed packages. Please refer to page 8 of the Institutional Requirements for Return to Campus.

*Note: SGA events are reserved by your college student affairs team and if serving food, must submit a food permit request.

 

Student Travel…

International travel is still not allowed.

Requirements to Organize: Students are approved to travel again! If you, or your fellow club members, plan to receive funding from a University-held account such as club or SGA class funds they are required to complete the travel notification form prior to traveling.

 

Questions…

If you are planning an event and are unsure of the steps to take for approval, please contact University Student Affairs:

E-mail: studentaffairs@westernu.edu 
Virtual office hours daily from 12:00 – 1:00 p.m.: https://westernu.zoom.us/j/9094695340
Chat: Chat with USA on Teams!
In Person: Student Services Center (SSC) Room 101 (see map): Weekdays 8:00 a.m.-5:00 p.m. (closed 1:00-2:00 p.m. on Friday)