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WesternU / Harriet K. and Philip Pumerantz Library / Library Services / Study Room Policy and Reservations

Study Room Policy and Reservations

Do you need a space to study with your classmates or would you like to use the treadmill while studying? Reserve a library space in Booked today.

On this page:

Using the Study Rooms

1
Make a reservation
2
Check in at the lobby within 15 minutes
3
Check out at the lobby

How to Make a Reservation

You can make a reservation online through Booked or contact us at circ@westernu.edu, 909-469-5323, or visit us.

The reservation must start and end during the next 24 hours. For example, it is 8:00 am on Monday and you want to reserve a room from 7:00am-11:00am on Tuesday. This reservation will not go through on Monday at 8:00am. You will need to wait until Monday at 11:00am to reserve a room the next day that will end at 11:00am.

Reserve through the Schedule

  1. From the Schedule page, go to the day you want to reserve a room.
  2. Select an available time slot.
  3. Fill out the “New Reservation” form.
  4. Select “Save”.
  5. You will receive a confirmation email. If you do not, check your notification preferences.

Reserve from Resource Maps (Floor Maps)

  1. Go to the Resource Maps page (Under the “Reservations” dropdown menu).
  2. Select the floor, date, and time.
  3. Select “View Availability”.
  4. Select a “green” room to start reserving the space.
  5. Fill out the “New Reservation” form.
  6. Select “Save”.
  7. You will receive a confirmation email. If you do not, check your notification preferences.

Pink rooms are not available for the date and time selected.
Students using the PLC study rooms Open video modal

Study Room Video Tutorial

Learn more about using the study rooms and Booked.
Video Tutorial
Manage your reservations on Booked
FAQs
Close Modal
  • How do I cancel a reservation?

    If you no longer need a study room, cancel it on Booked or contact us at circ@westernu.edu or 909-469-5323.

    Canceling on Booked:

    1. Open your reservation.
    2. The “Modify Reservation” window will open.
      1. On larger screens: Select the “Delete” button.A computer screen displaying a "Change Reservation" form in Booked, with "Delete" and "Update" buttons at the top right.
      2. On mobile or smaller screens: Select the icon with the 3 vertical dots.A screenshot of an event editing interface for Booked. A dropdown menu is displayed with options including Add to Calendar and Delete.
    3. The “Delete” window will open. Select “Delete” to confirm.
    4. A confirmation message will appear. Select “Close”.
  • How do I modify my reservation?

    You can access your reservation from your email confirmation, dashboard, or from the bell icon.

    1. Open your reservation. This will open the “Modify Reservation” window.
    2. Adjust your reservation.
    3. If you are extending the time, select “View Availability” to check the free time slots.
    4. Select “Update”.
  • How can I reserve my favorite rooms?

    Start by selecting your favorite rooms: 

    1. Go to the Booked Dashboard.
    2. Select the “star” icon next to the room or add it from the “Add Favorite Resource” dropdown.
    3. Your favorite rooms will appear at the top of this list.

    Then, filter the “Schedule” to show only your favorite rooms:

    1. Go to the Booked Schedule.
    2. Open the Filter on the left side of the page.
    3. Choose “Select Favorite Resources”.
    4. Select “Filter”.
    5. Your favorite rooms will display until you clear the filter.
  • How can I change my notification preferences?

    By default, all options are set to “Send me an email”. To modify notifications:

    1. Log in to Booked.
    2. From the top right of the page, select your name.
    3. Select “Notification Preferences”.
    4. Modify the selections and select “Update”.

    Currently, we only support email notifications.
  • What equipment is available in each room?

    Whiteboards: Study rooms 306, 307, 308, 309, and 310 contain mobile whiteboards. Whiteboard markers are available at the 1st floor Library Services desk.

    Digital Resources: Study room 108, 307, 308 contains a digital monitor for students to connect their devices to for study purposes.
  • How long can I reserve each room?
    Room Reservation Length Occupancy
    Study Rooms  30 minutes to 4 hours

    If there is availability, you may reserve additional time.

    		 Varies; most rooms are generally 4 to 5 people
    Treadmill Room 304 30 minutes per day 1 person
  • I’m running late. Will my reservation still be available?

    The reservation will be held for 15 minutes. After 15 minutes, the reservation will be released.

    • Reserve Treadmill Room 304

    Complete the training to start reserving the treadmill:
    Treadmill Policy
    Watch the Library Treadmill Desk Instruction Video
    Fill out the Treadmill Desk Use Form
    A treadmill desk setup in an office with a white height-adjustable desk and a black treadmill below it, against a window and adjacent to a power outlet.

    Office space featuring a standing desk with connected cables, a glass whiteboard on the wall, a treadmill in front of the desk, and a round ottoman in the corner.

  • Treadmill Policy – How to sign up and safely use the equipment

    Treadmill Desk Access

    WesternU students must initiate request to use the treadmill desk by accessing and completing the Treadmill Desk online training and sign the Treadmill Desk Use form to be eligible to use the equipment. The Treadmill Desk online training consists of (1) viewing the Treadmill Desk instruction video; (2) reading the Treadmill Desk Use form thoroughly, sign and date. Step one must be completed once an academic year (August 1 – July 31) and is valid for the duration the Treadmill Desk Use form is signed. Once a student has completed these steps, Booked may be used to reserve study room #304 on a first come, first served basis.

    Location of Equipment

    The Treadmill Desk is located in study room #304 on the third floor of the PLC. Treadmill Desk users must follow all guidelines set forth in this policy and related procedures and forms.

    Safe and proper use of equipment

    • Each user is allowed one 30-minute reservation per day.
    • Only one student may reserve and occupy study room #304 per reservation.
    • The Treadmill Desk is set and must remain at a pace between 0.4 miles/per hour and no more than 2.0 miles/per hour.
    • All belongings must be placed away from the Treadmill Desk and not near or on the Treadmill Desk.
    • Beverages must be in closed containers.
    • Wear proper shoes and clothing for this activity to prevent a trip hazard or other possible injury.
    • Cleaning wipes will be provided for students to clean the desktop before and after use of the equipment.
    • All issues concerning the Treadmill Desk equipment must be reported immediately to Library Staff.
    • All issues related to the Treadmill Desk must be immediately reported to library staff and the users will be prohibited from using the equipment until issues are resolved and it is safe to resume use.
    • Refer to the Treadmill Desk Use form for more information.

    Notice: Failure to follow all policies and other applicable university and library policies may result in a temporary or permanent suspension of access to this equipment.

    • Contact Us