PaymentWorks

Suppliers Who Do Not Need a PaymentWorks Account

The following supplier types should not be invited through PaymentWorks:

• Current employees or students being reimbursed by the University
• Individuals or entities receiving only a refund from the University

All other suppliers must complete registration through PaymentWorks before doing business with the University.

Inviting a Supplier

Step 1: Submit the Vendor Invitation Request Form
Departments should complete the Vendor Invitation Request Form and email it to AP@WesternU.edu for review.

Step 2: Accounts Payable Sends the Invitation
Once approved, Accounts Payable will send the PaymentWorks invitation directly to the supplier.

Step 3: Supplier Completes Registration
The supplier will receive a secure registration link from invitations@paymentworks.com.
This link is unique to each supplier and should not be shared or forwarded.

Step 4: Confirmation
After registration is complete, PaymentWorks will notify Accounts Payable, and the vendor record will be created in Banner.

Information Required on the Invitation Form

Departments must provide the following details when submitting the Vendor Invitation Request Form:

• Company or Individual Name
• Contact Email Address
• Description of Goods or Services
• Department Contact Name and Email
• Department Name
• Phone Number
• Reason for Inviting the Supplier

Providing accurate information ensures the vendor record is created correctly, and the appropriate tax classification is applied.

Example Messages to Include in an Invitation

Departments may include a short personalized message explaining the purpose of the request.

Examples include:

“Please complete this registration form through PaymentWorks so that Accounts Payable can process payment for your consulting services with the College of Veterinary Medicine.”

“Please complete this registration form through PaymentWorks so that the University may issue payment for your guest lecture engagement with the College of Pharmacy.”