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WesternU / University Student Affairs / Fitness Memberships / Reimbursement

Reimbursement

Receive Up to $100:

The University may reimburse you up to $100.00/year for a membership to any commercial fitness facility OTHER than SamFit. There are two options listed below and depending on how you pay for your membership you may be eligible to receive a reimbursement. Some gyms offer a discount to WesternU students – please see below for locations.

Exclusions Apply:

Student must be enrolled in a membership (monthly or annual) to any commercial fitness facility or online gym membership. Purchasing a set/package/plan of individual classes does not constitute a membership (e.g. yoga classes, cycling, etc.). Apartment complex facilities, unless optional and billed separately, are not eligible.

We’ve expanded the reimbursement option to include online memberships as this may be a more beneficial to students. Please note that the same rules and restrictions apply.  

  • The membership must be in your name. 
  • If prepaid, must show proof of payment for the full year (at least 10-months with in the current academic year July-June)
  • If monthly, you must have proof of payment for at least 10-months within the current academic year July-June
    • Payments can be made to different locations. For example: online gym for 6 months and then an in-person gym for 4 months
  • The online membership must have a physical fitness/activity component. 
  • Class passes, punch cards, home equipment and supplies are not eligible.
  • Only one reimbursement request accepted per student each academic year.  

Deadlines:

The deadline to submit your paperwork is determined by how you pay for the membership.  Please see below.

  • Annual/Prepaid Membership

    To qualify for this reimbursement for the 2024-2025 academic year with an annual/prepaid membership you must:

    Complete the reimbursement request form and provide documentation showing the membership is:

    1. In your name (the student)
    2. Paid in full (proof of payment required)
    3. Active for the full academic year
      (at least 10 months between July 1 and June 30)

    DEADLINE TO SUBMIT PAPERWORK:
    September 1, 2024

    I’m ready, submit my request

  • Monthly Membership

    To qualify for this reimbursement for the 2024-2025 academic year with a month-to-month membership you must:

    Complete the reimbursement request form and provide documentation showing:

    1. The membership is your name (the student)
    2. You’ve paid ten (10) consecutive months of dues
      (proof of payment for all ten months required)
    3. The ten (10) months of dues were paid during this academic year (July 1 – June 30). Specifically, this includes payments made for the following periods: July-April, August-May, and September-June

    Acceptable forms of proof include a financial history report from your gym (preferred) or copies of your bank or credit card statement (block out any personal information other than your name and the specific charge showing the name of the health/fitness club).

    DEADLINE TO SUBMIT PAPERWORK:
    June 1, 2024

    I’ve paid for 10-months, submit my request (This form will open April 2025)
  • Additional Gyms Offering Discounts

    If you choose to enroll with one of the following gyms, please follow the directions listed above to be eligible for a reimbursement from the University. For more information on these gyms, visit our Discounts page or contact the gyms directly.