Office of Budget Administration
Our Mission
The Office of Budget Administration’s mission is to ensure WesternU’s financial resources are utilized to their optimal level in alignment with the approved fiscal budget and to facilitate the analysis, planning, reporting, and budgeting of those resources.
Services that are provided include:
- Planning, management, and monitoring of the University’s budget.
- Feasibility studies on proposed financial projects, and the utilization of financial resources.
- Collaborates with the College/Departments on the planning of all financial resources. Assuring all financial resources are in line with the WesternU mission, accreditation, compliance, and College’s/Department’s strategic plans.
- Preparation of ad hoc reports for the Chief Financial Officer and Executive management.
- Development of trend analysis and Budget projections.
- Assistance to academic and support departments in the development of department budgets.
- Develops and prepares policies and procedures related to the management of University resources.
- Reviewing and processing of budget transfers.
Fiscal Year 2025/2026
- Workday Financial Coordinator Authorization Form FY 25-26
- FY26 Time and Responsibility Schedule
- Information Session – Phase II Annual Salary Adjustment & Budget Development Process FY 2026- PowerPoint
- Information Session – Phase II Annual Salary Adjustment & Budget Development Process FY 2026- Zoom Recording
- Phase II Workday Process Tasks Instructions FY 2026
- Information Session – Phase I Strategic Financial Planning & Budget Development Process FY 2026– PowerPoint
- Information Session – Phase I Strategic Financial Planning & Budget Development Process FY 2026– Zoom Recording
- Phase I Workday Process Tasks Instructions FY 2026
Fiscal Year 2024/2025
- Workday Financial Coordinator Authorization Form FY 24-25
- FY25 Time and Responsibility Schedule
- Information Session – Phase II Budget Development & Annual Salary Adjustment – PowerPoint
- Phase II Workday Budget Reallocation Instructions FY 24-25
- Information Session – Phase I Financial Planning & Budget Development Process – PowerPoint
- Phase I Workday Process Tasks Instructions FY 24-25
- Phase I Proposed Promotion Funding Request Form Instructions FY 24-25Workday Financial Coordinator Auth Form_FY 24-25
FAQs
- Q: Can we change the transaction date for a budget transfer?
A: The transaction date automatically defaults to the date the budget transfer request is entered. Therefore, it should not be changed. The only exception is at fiscal year-end, which the transaction date should be backdated to 06/30/XX. - Q: Why is a budget transfer with a miscellaneous account disapproved?
A: Any expense incurred should be coded to a relevant account. Therefore, miscellaneous account (70850) should not be expensed at all. If there is any expense coded to this account, it should be reclassified to a more relevant account. If there are difficulties in identifying the proper account for an expense, please contact the Accounting Department. - Q: What should be noted under the description field for a budget transfer?
A: Reference the items or services to be expensed. Some examples may be; Telephone new hire’s, Printer Replacement, Student Retreat, and Additional Office Supplies, etc.
Budget Team
Raymond Garcia, MBA
Monique Cano, BS
Abey Jacob
Sudhita Dube
For general inquiries contact budget@westernu.edu.